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Office Administrator

You are the first point of contact – the face and voice of Allied Telecom Group. You will welcome visitors and take calls in a warm and professional manner.

 

You will appreciate the importance of reception and the significance of being at the forefront of a successful business. You will also act as the Office Manager in ensuring the smooth and efficient running of the office and all ancillary operations.

 

You are responsible for overall office administration activities including the reception area, mail, office and kitchen supplies purchasing and oversight of the office facilities.



 

Key Responsibilities       

 

  • Responsible for overall front office activities including the reception area, mail, office and kitchen supplies.
  • Responsible for the facilities day-to-day operations and maintenance (such as recycling, changing light bulbs, heat problems, water problems, general repairs in the department, cube problems, distributing facility access key cards, etc.).
  • Purchasing and oversight of the facilities.
  • Coordinating department and company events including employee meetings, monthly and annual social events, etc.
  • Assisting with new hire office orientation and on-boarding tasks to facilitate effective and pleasant onboarding experience for new hires.
  • Responsible for company event planning  - AlliedFest, Quarterly Potlucks and Holiday Parties.
  • Providing support to Human Resources for new hire benefits administration and other company human capital initiatives ( such as the Wellness Team and Give Back Team).
  • Managing the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
  • Overseeing and coordinating the maintenance of office equipment, including copier, fax machine, etc.
  • Sorting and distributing mail daily.
  • Helping maintain company organization charts and the employee directory.
  • Assisting with new employee onboarding (badges, business cards, etc.).
  • Assisting department in carrying out various research projects, programs and procedures for all company employees.
  • Working independently and within teams on special nonrecurring and ongoing projects. Acts as project manager for special projects.
  • Keeping office supplies and food stocked, ordering food and supplies as necessary.
  • Performing other related duties as required and assigned.

 

 

Performance Factors

 

Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate and thorough manner.

 

Required Skills 

 

  • Excellent planning and organizational skills.
  • Well-developed interpersonal and communication skills.
  • Professional appearance and manner.
  • Proficient Microsoft Office and Outlook computer skills.
  • Ability to negotiate effectively.

 

Work Environment

 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

 

Physical Demands

 

Minimal physical activity is required for this position. Some examples of physical activity involved include:

  • Lifting boxes weighing 20 lbs or less
  • Pushing a shopping cart or dolly

 

Position Type and Expected Hours of Work

 

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. 

 

About Allied Telecom Group, LLC

 

Allied Telecom Group is the region’s most highly regarded network service provider. Based in the Washington DC Metro Area, serving businesses along the Mid-Atlantic and Northeast Corridor, we’re a single source provider of Internet, Data Transport, Voice, Unified Communications, and Professional Services.  For over 20 years Allied has been distinguished by the expert, full service care we provide to every client – no matter how big or small.

Allied has a commitment to its Community, Employees and Employees’ families. We offer outstanding benefits at a low cost – Health Insurance, FSA, HSA, 401(k), PTO, Holiday Pay, Employee Assistance, Training and "Give Back!" Programs are just a few of the perks!
 Allied is an equal employment opportunities (EEO) employer and evaluates applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Allied complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

 

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